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Development Associate

Posted: March 5, 2021

Supervisor: Director of Development
Program: Administration/Development

The Development Associate will work in conjunction with the Director of Development and is tailored to meet the needs of the organization and Office of Development. Activities and responsibilities are varied, and present opportunities for growth in a number of different areas. The ideal candidate will have experience in one or more of the categories listed below (especially Grant Writing and/or Communications) which they seek to further develop, while simultaneously expanding their skillset to other areas.

Duties and Responsibilities – Fundraising (Data Management and Grant Writing)

  • Liaise with program and department directors to assess current and future funding needs
  • Assist in the research, preparation and submission of funding requests and reports to corporate, foundation and government sources
  • Liaise with staff (program, finance, administrative, etc.) to produce grant proposals and related reports, as well as the organization’s annual report
  • Maintain accurate records of proposals submitted and corresponding attachments (including copies of checks, narrative and budget portions, etc.) as well as timeline/calendar for report and proposal deadlines
  • Manage West End’s donor database (Donor Perfect) to ensure that the information is updated and accurate; enter donations and process donor acknowledgements (letters)
  • Other duties as assigned

Duties and Responsibilities – Communications

  • Develop organizational communications and marketing materials (flyers, monthly electronic newsletter, annual report)
  • Create content for social media, agency e-newsletter, press releases, fundraising appeal letters, promotional materials and website to highlight customer success stories and program achievements  
  • Manage fundraising initiatives conducted primarily via social media (such as DoMore24 and Facebook-related fundraisers)
  • Update agency website and social media accounts
  • Liaise with program staff and leadership to identify and develop interesting media content (such as client success stories, program activities, etc.)
  • Cultivate and maintain positive relationships with members of the media to ensure their knowledge of West End remains current
  • Represent West End and its programs in public arenas, as assigned
  • Other duties as assigned

Duties and Responsibilities – Events Management 

  • Plan, advertise and execute fundraising and media-related events (such as press conferences)
  • Conduct post-event follow-up as needed (communicating results, thank you letters, etc.)
  • Manage and maintain event records and results (funds raised, etc.)
  • Other duties as assigned

Duties and Responsibilities – Volunteer Coordination

  • Liaise with program and department directors to assess volunteer needs and opportunities
  • Create descriptions of ongoing volunteer needs to be shared with corporate partners, United Way and other organizations interested in placing volunteers
  • Respond to outside inquiries about volunteer opportunities and place candidates in appropriate opportunities
  • Other duties as assigned

Qualifications Required

  • Bachelor’s Degree in a related field, or equivalent work experience
  • Minimum of 2 years´ experience with project-management (i.e., proposal development, event management, communications campaigns, etc.) 
  • Experience in developing program budgets and working with accounting and finance staff

Additional Qualifications

  • Creative with an ability to communicate clearly orally and in writing 
  • Ability to multi-task and thrive in a fast-paced environment
  • Understanding of the challenges faced by reporters, news outlets and media and how to build relationships with them (i.e., how to make their job easier) 
  • Ability to problem solve proactively and make decisions independently while working with a team
  • Self-directed and able to work with minimal supervision
  • Attention to detail and sense of urgency with regard to deadlines and work product
  • Personable and open to meeting new people/building relationships
  • Familiarity with Delaware’s corporate, foundation and government funding and media environments preferred
  • Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Proficiency using social media tools (Facebook, Twitter, Instagram, etc.) and electronic newsletters (especially Constant Contact)

Other Qualifications

  • Employment contingent upon successful criminal background check
  • Valid Delaware driver’s license

Additional Information

  • Job Type: Full-time
  • Benefits include: paid time off, employer contribution to retirement plan, medical, dental and life insurance

To apply, please submit a resume and cover letter to: wdavis@westendnh.org

Thank you for your interest in our team!

Delaware grows together when we work together.

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